ESIC Registration

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ESIC stands for Employees’ State Insurance Corporation, a statutory body established under the Employees’ State Insurance Act 1948. ESIC (Employee’s State Insurance Corporation) is like a safety net for workers and their families. Its main job is to help when something unexpected happens, like getting sick, having a baby, becoming disabled, or passing away due to a work-related injury. To ensure it can help, ESIC collects money from the workers and gets some from the government. This way, if workers face tough times, they and their families have some money and support to rely on. 

The Employees’ State Insurance Scheme covers employees who earn wages up to Rs. 21,000 per month and work in factories, shops, hotels, restaurants, cinemas, road transport, newspapers, private medical institutions, and educational institutions. The scheme also covers apprentices and trainees employed under certain conditions. The scheme does not cover casual. 

  • ESIC scheme is for workers paid less than Rs. 21,000 per month (Rs. 25,000 for disabled workers).
  • Some factories or businesses with more than 10 or 20 workers (depending on the state) must join the ESI scheme.
  • They have to register with ESIC within 15 days of starting the scheme.
  • The employer pays 3.25% of the worker’s monthly wage to the ESI scheme.
  • The worker pays 0.75% of his monthly wage to the ESI scheme.
  • Workers who earn less than Rs. 176 per day do not have to pay anything to the ESI scheme.

To register for ESI online, you need these documents:

  • A certificate that shows your business is registered under the Factories Act or the Shops and Establishment Act.
  • A certificate that shows your business is a company, a partnership firm, or any other type of establishment.
  • A certificate that shows your business pays GST.
  • A document that shows the purpose and rules of your company.
  • A proof of your business address. You can use any of these:
  • Bills for electricity, gas, or phone (not older than three months)
  • A rental agreement for the land where your business is
  • Property tax receipts for the land where your business is
  • A list of all your employees.
  • A PAN card for your business and all your employees.
  • The salary details of all your employees.
  • Cancellation of your business bank account.
  • A list of your company’s directors and shareholders.
  • A record of your employees’ attendance.

As of my latest knowledge update, the process for ESIC (Employees’ State Insurance Corporation) registration online in India involves submitting an application through the ESIC’s official portal. Note that procedures may change, so it’s advisable to check the latest guidelines on the official ESIC website or consult a professional. Here is a general outline of the process:

  1. Visit the Official ESIC Portal:
    • Go to the ESIC website (https://www.esic.in/) to access online services and the registration portal.
  1. Check Eligibility:
    • Ensure your establishment meets the eligibility criteria. Generally, establishments with 10 or more employees (in some states/union territories, the threshold may be 20 employees) must register.
  1. Create an ESIC Employer Portal Account:
    • If you don’t have an account, create one on the ESIC employer portal by providing the required details.
  1. Fill Online Application Form:
    • Once logged in, complete the online application form for ESIC registration, providing details about your establishment, such as PAN details, address, bank account information, and a list of employees.
  1. Upload Documents:
    • Upload the necessary documents as specified in the application form, such as the PAN card, address proof, list of employees, and other relevant documents.
  1. Submit Application:
    • Review the provided information and submit the online application. After submission, you will receive an acknowledgment or reference number.
  1. Verification Process:
    • The ESIC authorities will verify the details submitted in the application, which may involve scrutinizing the provided documents.
  1. Generation of Registration Number:
    • Upon successful verification, the ESIC will generate a 17-digit unique identification number for your establishment, essential for ESIC compliance.
  1. Receipt of Registration Certificate:

Once the registration process is complete, you will receive a registration certificate from the ESIC, which should be displayed prominently at your establishment.

According to the official notice, the following state government-affiliated entities fall under the scope of the ESI Act according to Section 1(5):

  • Retail outlets
  • Dining establishments or hotels solely involved in sales
  • Movie theatres, including preview facilities
  • Establishments related to road transportation
  • Newspaper organisations (exempt from the Factory Act)
  • Private healthcare facilities
  • Private educational institutions

Casual workers employed by Municipal Corporations or Bodies